Legal
Privacy, Terms & Disclosures
Your tax data is sensitive. Here's how we protect it and what you're agreeing to when you use Proof.tax.
SSN Encryption
AES-256 encryption at rest and in transit
Data Retention
7 years per IRS requirements
Access Control
Role-based access with full audit logging
Compliance
IRS Circular 230 & OBBBA compliant
1. Information We Collect
To provide tax resolution services, we collect:
- Identity Information: Full name, date of birth, Social Security Number (SSN)
- Contact Information: Email address, phone number, mailing address
- Tax Information: IRS transcripts, tax returns, wage and income data
- Financial Information: Payment information for service fees
2. How We Use Your Information
Your information is used exclusively to:
- Retrieve your IRS transcripts via authorized Form 2848 or 8821
- Analyze your tax situation and prepare your settlement roadmap
- Represent you before the IRS (if you engage Managed Resolution services)
- Communicate with you about your case
- Process payment for services
3. Information Sharing
We do not sell your personal information. We share information only with:
- IRS: As required to retrieve transcripts and represent you
- Licensed Professionals: Our EAs, CPAs, and Attorneys working on your case
- Service Providers: Secure hosting and payment processing (under strict confidentiality)
- Legal Requirements: When required by law or legal process
4. Data Security
We implement industry-standard security measures including AES-256 encryption for all sensitive data, secure HTTPS connections, role-based access controls, and comprehensive audit logging. SSN and tax data are encrypted both at rest and in transit.
5. Data Retention
We retain client data for 7 years in accordance with IRS record retention requirements and professional standards. You may request deletion of your data after this period.
6. Your Rights
You have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion (subject to retention requirements)
- Withdraw consent for optional communications
Learn More
Questions about our policies?
Contact us at legal@proof.tax